Domestic (U.S.) Accounts Receivable

Kirkey Accounts Receivable is an open item system for tracking the detail of all open and paid receivables. This module can save both time and money by efficiently handling the great volume of detail generated by an open time system. Yet, you can have any of this information at your fingertips through extensive on-line inquiries and reporting.

Use Kirkey’s accounts receivable system to avoid the stress of tracking accounts.

General design features include:

• Menus that provide quick access to all activity and information
• Easy-to-use prompting screens lead through the system with little or no training
• Immediate screen verification of each operator action
• User-friendly error messages point out problems in plain English
• Complete audit trails track information from first entry to final report or history file
• Report number, run date, time and user I.D. appear on all reports
• User documentation is well-indexed and quickly leads the user to clear, complete explanations
• Fully integrated with other Kirkey applications to help your system grow with your business.

Multi-Company/Multi-Department Operations

• 99 companies supported
• 9999 facilities (departments) possible with each company.
• As many as 99 invoicing locations
• Inter-company due to/from journal entries can be generated automatically allowing total freedom of operation between companies.

Customer Master Information

• Seven-digit customer numbers provide plenty of room for growth.
• Customer numbers can be manually or system assigned.
• Customer alpha search provides access a customer by name.
• Default credit terms can be overridden at entry time.
• Credit limit, name of credit contact and phone number printed on reports to aid in collection calls.
• Eleven defaulted fields make new customer entry fast and simple.

On-line Invoice Entry

• Immediately updates customer's account.
• Batch totals are calculated and displayed for verification.
• Invoice Entry Batch Listing and Invoice Register are printed for an audit trail.
• Automatically creates sales and accounts receivable journal entries.
• Optionally creates journal entries for inventory and cost of goods sold.
• Invoices can be distributed to multiple sales accounts
  Default terms code can be overridden with different terms or a specific number of days until due.
• Freight and sales tax amounts entered on a separate items invoice and automatically fed to the proper accounts in.
• General ledger purchase order number retention by invoice.
• Customer can be invoiced from multiple locations.
• Default customer master information automatically displayed.

Standard Reports

• Accounts Receivable Statements
• Accounts Receivable Sales Journal
• Cash Receipts Journal
• Period-to-Date Paid History
• Accounts Receivable Period End Aging Report
• Period End Reconciliation

Statement Printing

• On demand or at month end
• Statement printing by invoicing location.
• Detail (all customer activity) or summary (open items only) options.
• Service charge calculations optional by customer.
• Print statements for a specific customer grouping to benefit the collection process.
• Statement printing optional by customer.
• Statements can be printed on a monthly basis even when a thirteen period fiscal year is defined.

Click here for more information on our accounts receivable software.