Sales & Operations Domestic Sales Management

Sales Order Processing

  • Provides various order types:
    • Inquiry Orders
    • Tentative Orders
    • Booked Orders
    • Non- Allocated Orders
  • Order Audits and Manifest printed and/or faxed throughout your network
  • Ability to enter all sizes of an item on one screen during order entry
  • Extensive security for viewing and processing orders
  • Ability to generate or replicate a new order from a previous order
  • Master Order allows for multiple truckload requests
  • General broadcast of inquiry orders

Electronic Data Interchange (EDI) Processing

  • UCC compliant processing (UCC and EDIFACT standards)
  • Purchase Orders
  • Purchase Order Acknowledgments
  • Invoicing
  • Continuous Replenishments
  • Pricing Price scales
  • Incremental pricing
  • Lid pricing
  • Price protection for product while in transit
  • Special offers
  • Pricing methods include FOB, Delivered Goods, Consignment, Cash
  • Adjustments +/- from selling price

Order History

  • Online inquiry to each order level showing change, date changed, and user.
  • Order history can be viewed or printed highlighting each changed item

Messaging

  • Messaging capability at either the order, location or line item level with routing capability to the network of locations as defined by the user.
  • The messaging feature offers unlimited free form text.
  • Messages/Instructions may be defined to print at specific document levels, i.e. BOL, Order Audit, Invoice

Reporting

  • Daily sales booking report
  • Packinghouse daily booking report
  • Open order report
  • Price Variance report
  • FOB reports

Inventory Available for Sale

  • Detailed Floor Analysis
  • Packing Estimate Analysis
  • Multiple formats for viewing inventory - Inventory Available, Booked, Priced, Multiple Crops
  • Detail by Pack or summarized in Standard Cartons.

Invoicing

  • Revised invoices or debit/credit memos can both be processed
  • Unbilled Manifest Report, which provides an audit trail on orders
  • Invoicing at order, location, or company level
  • Multiple Unit Invoicing allows for inventory to be invoiced as different unit than shipped
  • Various formats available including custom form, letterhead and data mailers
  • Automatic PACA notification printed on invoice, if needed

Sales History Management

  • Inquiries available by item and customer
  • Customer rankings by volume, geographic area, and quantities purchased
  • Sales Status Reporting shows shipped volumes, invoiced volumes by customer, grower, variety, and date
  • FOB reporting across defined product levels

Customer Claims

  • Extensive claims capabilities to handle decay, out-turns, transportation and other conditions
  • Multiple settlement means
  • Complete logging/status areas for each level, including broadcast messages sent to remote locations
  • Approval/Sign off options exist prior to closing claim

Credit Checking

  • Company wide setup may be overridden at customer level

Accounts Receivable

  • User defined aging
  • Record deposits for multiple customers/invoices
  • Cash posting guarantees all funds collected are applied expediently and accurately
  • Apply on account, credit memos to open invoices
  • A/R reporting at customer, salesman, sales office, location, company levels

Accounting Interfaces

  • Interface to the General Ledger can be obtained through various Subsystem journals including:
    • Sales Journal
    • Charges Journal
    • Cash Receipts Journal
    • Shipper Payables
    • Freight Payables